POST 22/221 : MATERIAL RECORDING CLERK (ASSET AND FLEET) REF NO:
FMS/HO/06
Directorate: Forensic Medical Services
SALARY : R173 703 – R204 612per annum (Level 05) (Plus Benefit)

CENTRE : Head Office
REQUIREMENTS : Grade 12 or Degree/Diploma in Logistics/transportation. Relevant experience
in Fleet management and Asset management; Financial/Logistics /Supply
Chain management qualifications will be an advantageous. Must have
knowledge of PFMA, fleet management prescripts and system treasury
Regulations and BAS. Must be Computer literate (e.g. MS Excel, Word etc.)
and must have a valid Drivers’ License, good interpersonal relations, planning
and organizational skills must be honest and reliable. Must be able to work
under pressure and meet deadlines. Must also be willing to work at mortuary
environment.
DUTIES : Inspect and issue state vehicles in line with Fleet management policy and
system. Inspect all FPS Head Office vehicles and ensure that they start (engine
run. Work on vehicle notices and fines. Attend to Diesel request for all facilities.
Conduct Fleet spot checks. Closing off the log sheets month end and open new
for a month. File trip sheets, log sheets and all documents concerning fleet
(vehicles). Ensure that vehicles are clean. Ensure that vehicles are washed.
Operate departmental vehicles for official trips only. Prepare Documents for
payments of all fleet relate functions. Assist during vetting Meetings. Facilitate
repair of equipment and Follow up when necessary. Communicate with various
fleet stakeholders. Monitor and ensure security of physical asset. Receive and
barcode new assets, update monthly acquisition. Development and
maintenance of all asset registers. Perform asset verification and do sport
checks in various areas in mortuaries. Facilitate disposal of assets and Update
of asset registers after disposals and write offs. Complete documentation for
transfers/movement of assets and update on system. Complete supporting
registers and recon between assets register and BAS. Ensure timeous
submission of assets reconciliation on monthly bases. Ensure safeguarding of
assets documentations and records. Do assets maintenance and service
schedules. Arrange meetings and take minutes. Train junior staff when
necessary. Do any other tasks as when instructed by supervisor.
ENQUIRIES : Mr. S Khumalo Tel No: (079) 523 3813
APPLICATIONS : All applicants must apply using Email to: [email protected]
NOTES : Applications must be submitted on a duly signed Z83 form, obtainable from any
Public Service Department or on www.dpsa.gov.za/documents, attach certified
copies of ID, Drivers’ license, qualifications to be attached and Curriculum vitae
with a detailed description of duties and the names of two referees must
accompany your application. Certified stamp should not be more than 6
months. Successful candidates will be subjected to OHS medical surveillance
as required by HBA regulations within the OHS Act 85 of 1993 and Personnel
Suitability Checks (PSC): It is a legislative requirement that all newly appointed
staff members are subjected to Personnel Suitability Checks (PSC) –
verification), upon appointment within the Department. This verification
process entails reference checks, identity verification, qualifications
verification, criminal records checks as well as a credit/ financial stability
checks. Candidates whose transfer, promotion, or appointment will promote
representivity will receive preference. The successful candidate will be required
to enter into an employment contract and sign an annual performance
agreement. All applicants are required to declare any conflict or perceived
conflict of interest. All applicants are required to disclose membership of
Boards and directorships that they may be associated with. The successful
candidate will have to annually disclose her or his financial interests. NB as of
1st July 2006, all new appointments in the public service have to be part of the
Government Employee Medical Scheme (GEMS) in order to qualify for a
Government Medical Subsidy. Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three months after the
closing date of this advertisement, please accept that your application was
unsuccessful.
CLOSING DATE : 02 October 2020
POST 22/222 : MATERIAL RECORDING CLERK REF NO: TDHS/A/2020/61 (X2 POSTS)
Directorate : Supply Chain Management
SALARY : R 173 703 per annum (Level 05)
CENTRE : Tshwane District Health Services
REQUIREMENTS : Grade 12 certificate or equivalent 1 – 2 years’ experience required in the
Supply Chan Management environment. Other Skills/Requirements:
Knowledge of Supply Chain Management practices, PFMA, Treasury

Regulations, Procurement Administration System Manual (PASM). Computer
literacy. Good Communication and report writing skills. Be able to work in a
team, problem solving skills. Interpersonal relations. Valid driver’s license is
required. The official must be willing to rotate within SCM unit.
DUTIES : Receive requisitions for issuing of stock. Issue stock from Warehouse to all
units within the institutions as per the requisition. Update bin cards (VA11A)
with incoming / outgoing stock. Packing of stock on shelves according to FIFO
/ FEFO Principles. Safe keep all consumable items. Manage and Update stock
control cards (VA10). Compile requisition for replenishment of stock. Obtain
quotations from Suppliers registered on Central Supplier Database (CSD).
Create shopping carts, capture GRV on SRM/SAP System, and create P –
card orders and settlement. Clear outstanding invoices on web cycle, compile
report. Manage Transit In/Out for all consumable and non – consumable items.
Keep records of all outstanding deliveries (0 – 9), File. Follow up on
outstanding deliveries and keep records thereof. Report all losses to the
Supervisor. Conduct Monthly stock count, reconciliation of physical and
theoretical stock compile and submit a report on or before due date.
ENQUIRIES : Ms. E Binang Tel No: (012) 451 9003
APPLICATIONS : Applications must be submitted to this email address:
[email protected]
NOTE : Applications must be submitted on form Z83 (application form), obtainable from
any Public Service Department. Certified copies of all required documents
must be attached.
CLOSING DATE : 02 October 2020

Categories: OFFICE ADMIN

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